1.4. Main Window
On startup, the application begins in the Work Order Select tab. There are several other tabs each allowing different information to be manipulated. The tabs in order on the main window are:
Current Work Order : This tab is for entering parts and labor for a work order as well as adjusting the information of the customer and their vehicle.
Work Order Select : This tab is for searching, selecting and deleting work orders from the system.
Predefined Jobs : This tab is for creating, modifying and deleting Predefined Jobs.
Inventory : This tab is for managing inventory information. Parts may be created, edited and deleted as well as associated with vendors.
Vendors : This tab is for creating, modifying and deleting vendors.
1.4.1. Current Work Order
This tab facilitates adding and removing parts and labor from a work order as well as modifying the customer and vehicle information. Clicking the Save Work Order button will save the fields modified for the work order, customer or vehicle forms. It will not effect the Parts or Labor sections.
The parts and labor for a work order may be modified by double clicking the respective panes. By double clicking a pane, the appropriate dialog will be presented for manipulating the parts or labor associated with a work order.
Pressing the key combination Ctrl-P will preview the work order as an invoice which can then be printed.
1.4.2. Work Order Select
This tab is for searching, creating, printing, deleting and selecting work orders to manipulate on in the Current Work Order tab.
The list of work orders can be searched by clicking the Clear Form button, filling in the appropriate fields on the form such as the name or tag fields, then clicking the Search button. Once the Search button is clicked, only records satisfying the fields entered will be shown. Partial information, such as the just last name, can be entered into the fields.
Clicking the Clear Form button will once again, will show all of the work orders.
By default, only opened work orders are shown. Checking the Show All Work Orders check box will show all of the work orders, both opened and closed. Unchecking the check box will once again only show opened work orders.
Caveat: The Closed select must be set to Yes or No. In other words, only work orders which are closed or work orders which are still open can be shown when searching.
1.4.3. Predefined Jobs
Predefined jobs definitions of labor with parts associated with them. For example, a predefined job of a Tune Up 6 cylinders would be the labor Tune Up with the parts of 6 spark plugs. The number of hours for the labor can be defined as well the parts and their quantities. Whether or not the parts will be charged for separately can be set.
Once a job is created parts can be associated with the job by clicking the Add Part. This button behaves like the New button on other forms. The new part then should be modified and saved by clicking the Save button. The new part will be associated with the selected job.
1.4.4. Inventory
The Inventory tab is for defining and tracking inventory. Parts can be created modified and removed through this tab. In addition, the parts can be associated with vendors. Each vendor can be assigned their own part number for a part.
1.4.5. Vendors
The Vendors tab is for creating, modifying and deleting vendors.